Location: Remote, Ontario preferred
Type: Full-time (37.5 hrs per week)
Rate: $60,000-$80,000, depending on experience
As our Operations Associate, you will be a key member of our team and will be integral to our efforts as we work to shape climate and energy policy in Canada.
This is a new role for our organization. As Clean Prosperity grows, so too have the operations requirements of the organization. If you’re the right candidate, you’ll be excited about the opportunity to be part of building up and supporting our cross-Canada team.
Clean Prosperity is a Canadian climate policy organization that advocates for pragmatic solutions to build the low-carbon economy. We work on market-oriented policies that incentivize private enterprise to compete, innovate, and invest in low-carbon technologies. We believe that decarbonizing the Canadian economy is a significant opportunity to generate economic growth across the country, for the benefit of all Canadians.
Clean Prosperity is committed to diversity in its hiring processes. We welcome applications from members of visible minorities, First Nations, Métis, Inuit, persons with disabilities, persons of all sexual orientations and gender identities, and others with the skills and knowledge to help provide a diverse range of perspectives and lived experiences. If you feel comfortable, we invite you to self-identify in your application.
Key Responsibilities
This is a new role for our organization, due to significant team growth over the last year, and we look forward to you bringing your skills and experience to our team. Reporting to the Operations Director, the Operations Associate will be involved in all aspects of operations of the organization. In addition, this position will spend approximately 25% of their time providing direct administrative support to the President & CEO.
Below, we provide a list of the key responsibilities of the role. As this is a new position at Clean Prosperity, we hope the successful candidate will help to develop and refine the role responsibilities, so the listed responsibilities will evolve over time.
- Finance: liaise with external accounting firm, process invoices for accounts payable processing, coordinate employee expense claims;
- Contract management: facilitate contract creation and signing, organize file storage;
- Board management: schedule meetings, take minutes, facilitate document signatures and record keeping;
- Event planning: assist in organizing multi-day staff retreats and other event support;
- Human resources: coordinate employee onboarding, maintain HR policy manual, provide recruiting support;
- Tech and systems: manage users and accounts for Google Workspace, Slack, and other apps;
- Executive support: assist with calendar management, expense tracking, travel booking, inbox management; and
- Organization-wide support: from time to time, assist other departments as needed.
Skills/Experience Needed
You will be a good fit for this role if you:
- Enjoy making work easier for colleagues;
- Can step in to quickly solve problem;
- Like working alone a lot of the time;
- Naturally take the initiative to find efficiencies and suggest improvements;
- Understand the importance of the little things;
- Really care about the people that you impact during your day;
- Can learn new apps and systems with ease; and
- Are excited about the opportunity to help create this new role.
The below list represents our ideal set of qualifications. We encourage you to apply if most of these are a fit, even if there are one or two that aren’t:
- Bachelor’s degree in business administration or commerce;
- 5+ years experience in an office environment (virtual or in-person);
- Great people skills — this is a role that supports each individual in our organization;
- Extremely organized and detailed-oriented;
- Experience communicating with and supporting senior executives;
- Basic bookkeeping experience;
- Professional and fluent written and verbal communication (English);
- Proficient with Google Workspace applications;
- Experience coordinating events and meetings;
- Non-profit experience; and
- Legally eligible to work in Canada.
Location, hours, and culture
We are a small team who support each other’s work, every day. Our team comes from a very diverse range of backgrounds and experiences, and we bring those perspectives to every effort, making all our work better in the process.
We have staff across multiple timezones, all working remotely. We will provide reimbursement for some office setup expenses. We would prefer that our Operations Associate be located in Ontario, in order to be able to work closely (and in the same timezone) as our Operations Director and President & CEO. We expect that you will work a standard 37.5 hour per week schedule matching the Eastern timezone, with specifics to be agreed on and room for flexibility.
Even though we’re remote, you will interact regularly with the team. We hold weekly virtual staff meetings, virtual hangouts, and in-person retreats twice a year, for which you may be required to travel.
How to apply
Please send an email to OpsAssoc@cleanprosperity.ca with subject line “Application for Operations Associate” that includes:
1. Your resume
2. A cover letter that explains why you want to work with us, why you’d be a good fit, and anything else you think will help us get to know you personally.
IMPORTANT NOTE: The screening, interviewing, and hiring of applications will all be done by humans. We aren’t looking for a key-word list in your submission — we want to know YOU. As such, please ensure your application is also written by a human. Thanks!
Photo credit: Kenueone, CC0
